Overview:
The Corporate Governance & Compliance - Administrative Assistant plays a critical role in ensuring strong corporate governance and compliance with applicable laws and regulations. This position combines governance coordination, high-level administrative support, and operational organization to enable effective decision-making and executive efficiency.
Responsibilities:
YOU will be involved in the following tasks
Corporate Governance & Compliance (80%):
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Maintain and regularly update all POC corporate documentation in close collaboration with relevant internal stakeholders and the Tax Director.
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Manage access rights and governance materials within SharePoint and other document management systems.
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Coordinate the execution of legal documents, including signatures, notarization, apostille, filing, and distribution.
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Act as a regional DocuSign coordinator (Europe and Asia), ensuring proper process adherence and tracking.
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Support the planning and coordination of Board meetings, operational meetings, and shareholder resolutions.
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Prepare meeting materials, attend meetings, and accurately record and manage minutes and follow-up actions.
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Ensure effective logistical coordination of internal and external audits.
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Act as a key liaison with the global Legal function on governance and compliance matters.
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Manage and track incoming correspondence in an organized manner
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Support a variety of activities and interactions vis á vis Swiss and non-Swiss tax authorities.
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Support data privacy governance activities (Data Privacy Officer responsibilities, where applicable).
Executive & Administrative Support (20%):
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Provide high-quality administrative support to selected POC executives.
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Manage complex calendars, meetings, and international travel arrangements.
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Coordinate and process expense reports in a timely manner.
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Handle complex visa applications and related documentation.
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Support the organization of team events, leadership meetings, and office initiatives.
Qualifications:
What YOU will bring to the team
Professional Experience:
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5–10 years of experience in an Executive Assistant, Management Assistant, or senior administrative role.
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Strong exposure to corporate governance, compliance, or legal administrative environments is highly desirable.
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Commercial education (e.g., CFC) or equivalent professional experience.
Skills & Competencies:
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Excellent organizational and time-management skills with the ability to manage multiple priorities.
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Strong attention to detail and commitment to accuracy.
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Proven ability to handle highly confidential and sensitive information with discretion.
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Strong interpersonal and communication skills, with the ability to interact confidently across all organizational levels and with external stakeholders.
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Proactive, solution-oriented mindset with a strong sense of ownership and urgency.
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Ability to work independently while contributing effectively as part of a team.
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High level of professionalism and integrity.
Technical Skills:
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Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
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Familiarity with document management tools (e.g., SharePoint) and e-signature platforms (e.g., DocuSign).
Languages:
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Fluent in English (required).
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Additional languages such as French are considered an asset.
Additional Notes (Optional Section if Needed):
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This role requires flexibility and the ability to work in a fast-paced, international environment.
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Exposure to multinational corporate governance structures is a plus.
