Are you ready to join a fast-growing, dynamic, and international Private Bank in Zurich? We are looking for a dedicated and detail-oriented HR Officer to join our Zurich HR Team. In this role, you will provide essential support to the HR Manager for our Zurich, Basel, and Lugano branches, ensuring the smooth and efficient operation of all HR administrative activities.
Main responsibilities:
- HR administration and lifecycle support
Oversee complete employee lifecycle administration, covering onboardings (pre-employment screening), offboarding (final work certificates), internal transfers and lifecycle events (interim certificates, anniversaries, marriages, births, etc.)
- HR data and system management
- Maintain and update employee data ins HR systems
- Time management system
- Serve as first-line support for time and attendance queries (leave, overtime, absences) and provide guidance on policies and system use
- Monitor data quality in the time management system; follow up on discrepancies
- E-performance tool support
- Cross-site HR collaboration (Geneva)
- Coordinate with HR colleagues in Geneva on salary administration, pension fund, insurance, and related topics; ensure timely data exchange and documentation
- Maintain trackers for shared tasks and follow through on agreed actions
- Payroll administration support
- Prepare a consolidated monthly overview of all payroll-relevant changes and submit it to the Payroll Manager
- Internal HR events and engagement coordination
Plan and organize HR events (e.g., Nationaler Zukunftstag, Welcome Days, learning sessions) including scheduling, communications, logistics, and vendor coordination
- HR administration and records management
- Coordinate end-to -end HR document management (scan, e‑file, archive) for employees’ electronic files
Prepare and issue standard and ad-hoc HR letters and confirmations
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Requirements:
- HR-Assistant diploma
HR-Fachfrau/HR-Fachmann (eidg. Fachausweis) is a strong advantage for this role
2-4 years of experience in a comparable HR support role, ideally within the financial industry
Comfortable collaborating with senior stakeholders
Very good German and English skills (minimum C1 level) required. French proficiency and additional languages are a strong advantage
Strong IT user skills; confident working with HR systems and MS Office/Google Workspace
High level of independence, responsibility, and reliability; diligent and detail oriented
Excellent organizational and time-management skills; able to prioritize and manage multiple tasks and deadlines
Start: asap
Location: Zurich / Due to the responsibilities in this role, working from home is not available; position is fully on-site
Please note that we only accept direct applications submitted through our online tool. Applications via email or through recruitment agencies cannot be considered. We look forward to receiving your complete application (CV, motivation letter, diplomas, relevant certificates/references), including your earliest start date and salary expectations.
Apply now and become part of our UBP journey!
