Org. Setting and Reporting
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
Responsibilities
The Expert’s role is to provide support to the Program Manager in coordinating the principal activities of the Consultative Committee (Institutional Relations and Strategy, Members Relations and Business Outreach, and Financial, Legal and Internal Management). Outside of their domain of expertise (which falls under the Institutional Relations and Strategy activity), they are mainly responsible of ensuring joint coordination of the CC Secretariat’s efforts in supporting operational, administrative, and specialized activities of the CC. 1. Institutional Relations and Strategy a. Support the Program Manager with the development of the strategy of the CC – and implement and monitor associated domain work proposal and deliverables - for the Dubai cycle; b. Support the Program Manager in drafting and implementing the integration of the CC within the institutional architecture of the UPU (e.g. enforcement of Congress decisions relative to the CC, collaboration between the CC and other UPU bodies/sub-bodies) in close collaboration with the CC Management Committee and the International Bureau; c. Support the Program Manager in coordinating CC Members' interests with various UPU programs - and inversely - on activities fostering collaboration between the UPU and the wider postal sector; d. Draft the agendas, documents and reports of the CC; e. Serve as the focal point for the CA Secretariat (and POC if matters of the POC are involved) on CC matters in the context of the UPU sessions 2.Members Relations and Business Outreach a. Members Relations - Develop tools to monitor CC Members' feedback with the view to ensure Members' retention and maintain the CC's value proposition to the highest standard; - Develop and improve tools to facilitate stakeholder engagement both internally and externally (e.g. CC workspace) - Oversee the management of events (such as CC webinars) and development of CC sponsoring packages by the Business/Admin support consultant; -Oversee the development of the CC communication strategy by the CC Comms consultant in close collaboration with the UPU Communications; - Support and coordinate the CC Secretariat's efforts to respond to CC Members' various requests b. Business Outreach - Represent the Consultative Committee Secretariat in the absence of the Program Manager to recruit prospects at events abroad; c. Oversee the follow-up with prospects (potential new CC members) by the Business/Admin support consultant 3. Financial, Legal and Internal Management a. Budget - Support the Program Manager in drafting and monitoring the yearly allocated budget in collaboration with the Coordinator; - Coordinate the CC Secretariat's effort in tracking the payment of membership fees and follow-up with members when appropriate; b. Rules and governance - Work in close collaboration with the legal & stakeholder engagement consultant to ensure that CC rules of procedure and associated activities are up to date and in compliance with the UPU General Regulations c. Secretariat Management - Optimize internal workflows within the Secretariat in close collaboration with the Assistant - Monitor, lead and coordinate, under the supervision of the Program Manager, the work of the Team members and interns Oversee the training of young talents (interns) with the Assistant
Competencies
Professionalism - Takes responsibility for own actions and decisions, and for the consequences of these. - Produces and delivers high-quality results. - Drives change and improvement, continually searching for new ways to position the organization for success. - Ensures that knowledge and learning is shared across the organization and encourages staff to learn from each other. Ethics - Ensures that personal views and convictions do not compromise ethical principles. - Understands and behaves in accordance with the UPU's professional, ethical and legal framework. - Does not abuse power or authority vested by functions. - Respects commitments and promises made to internal and external partners. - Promptly confronts unprofessional or unethical behaviours and takes immediate appropriate action. - Maintains confidentiality and treats sensitive information with discretion. Teamwork: -Works collaboratively with team members to achieve results. - Shows respect to other members of the team, regardless of gender or of cultural, educational or religious background. - Seeks help when needed in order to achieve set goals. - Shares information on issues that may affect the team and respects confidentiality. - Accepts joint responsibility for the team's successes and shortcomings. - Encourages cooperation among staff within the programme and directorate and across the organization; - Collects and assesses information on a broad range of issues related to the team’s work and seeks common solutions; - Encourages others to be innovative in order to improve outcomes. Focus on results - Seeks to achieve expected outputs within the agreed timeframe; - Ensures competent delivery with minimal supervision, even under pressure and with constantly changing priorities; - Keeps supervisors informed of challenges encountered and solutions found. - Quickly identifies issues and the right person to provide solutions, and shows strong client orientation in business dealings; - Explores the options for finding innovative solutions to improve work processes and results; - Remains focused and keeps morale high when faced with adversity; - Reallocates resources quickly and effectively when faced with unforeseen events. Job related competences: 1. Excellent interpersonal and communication skills and client orientation. 2. Priorities setting and project management skills. 3. Proven ability to work on a multitude of various tasks. 4. Ability to work collaboratively both within the team and across different directorates, secretariats and programme. 5. Ability to treat sensitive or confidential information appropriately. 6. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes. 7. Excellent interpersonal and communication skills and client orientation.
Education
First level university degree (Bachelor’s degree or equivalent) in International Relations, Political Science, Business Administration, Communications or a similar field is mandatory. Advanced level university degree is an asset.
Job - Specific Qualification
1. Knowledge of relevant computer systems and applications; excellent understanding of and knowledge of software such as, but not limited to, Microsoft Office (especially Word, Excel, etc.); Advanced PowerPoint instruments, etc., is required. 2. Excellent knowledge of Web Content Management software is required. 3. Very good document writing skills. Knowledge of internal UPU formatting standards and internal procedures is desirable 4. Good knowledge of and interest in private-public partnership topics, current economic and socio-political events and developments is required. 5. Knowledge of functioning of international organizations belonging to the UN system or similar is required. 6. General understanding of the principles of work of the UPU Consultative Committee is desirable.
Work Experience
When first level university, minimum 3 years of professional experience in the sector of private-public partnerships is required. Experience in the UPU or in another UN agency is desirable Without Bachelor or equivalent, 8 years of relevant experience is required
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, either English or French is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Language
Reading
Writing
Listening
Speaking
English
UN Level III
UN Level III
UN Level III
UN Level III
French
UN Level III
UN Level III
UN Level III
UN Level III
Assessment
Applicants will be contacted directly if selected for a written test. Additional testing/interviewing may be used as a form of screening. Experience: When first level university, minimum 3 years of professional experience in the sector of private-public partnerships, ideally at the UPU or in another UN agency (without Bachelor or equivalent, 8 years of relevant experience). Languages: Proficiency in English or French is required. Working knowledge of the other language would be desirable.
Special Notice
- Annual salary:(Net of tax): 56,046 USD - Post adjustment: 90.7% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. - Type of contract: Fixed-term (Non-Core) Appointment - Duration: One year - Scheduled date for taking up appointment: As soon as possible - This is a non-core post. This position will be in full compliance with the "Rules governing non-core staff". - The selected staff will participate in the UPU Provident Scheme and will be insured together with their recognized dependents against the risks of sickness and accidents. - This is a one year's contract which can be renewed if the services continue to be required in the future, the funds are available and/or the staff member's performance is satisfactory. However, this appointment does not automatically carry any expectancy of extension or renewal or of conversion to any other type of appointment. - French is the official language of the UPU. English and French are the working languages of the UPU International Bureau. - Priority shall be given for an internal promotion. - The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and/or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence. - Candidates might be considered for other similar posts (for a period not exceeding one year). - Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process. - The UPU is committed to securing the highest standards of efficiency, competence and integrity for its staff members. In this regard, candidates under serious consideration for selection may be subject to satisfactory background checks aimed at validating the educational and professional background records as indicated by candidates in their respective application forms. - At the discretion of the UPU, such background checks may also be extended to include criminal records, disciplinary measures, sexual exploitation and abuse, and professional license check validation
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
