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HR Assistant Zurich (100%, German & English)

UNION BANCAIRE PRIVÉE, UBP SA
Zurigo, ZH

Candidati adesso

Dettagli della posizione

100% | Orario di lavoro: 90-100%

Qualifiche

Francese
Gestionale
Inglese
Microsoft Office
Risorse umane
IT
Tedesco
Time management

Descrizione completa della posizione

Are you ready to join a fast-growing, dynamic, and international Private Bank in Zurich? We are looking for a dedicated and detail-oriented HR Officer to join our Zurich HR Team. In this role, you will provide essential support to the HR Manager for our Zurich, Basel, and Lugano branches, ensuring the smooth and efficient operation of all HR administrative activities.

Main responsibilites:

HR administration and lifecycle support:
- Oversee complete employee lifecycle administration, covering onboardings (pre-employment screening), offboarding (final work certificates), internal transfers and lifecycle events (interim certificates, anniversaries, marriages, births, etc.)
HR data and system management:
- Maintain and update employee data ins HR systems
Time management system:
- Serve as first-line support for time and attendance queries (leave, overtime, absences) and provide guidance on policies and system use
- Monitor data quality in the time management system; follow up on discrepancies
E-performance tool support:
- Act as the primary contact for the e-performance tool; guide employees and managers on workflows, deadlines, and troubleshooting basics

Cross-site HR collaboration (Geneva):
- Coordinate with HR colleagues in Geneva on salary administration, pension fund, insurance, and related topics; ensure timely data exchange and documentation
- Maintain trackers for shared tasks and follow through on agreed actions
Payroll administration support:
- Prepare a consolidated monthly overview of all payroll-relevant changes and submit it to the Payroll Manager
Internal HR events and engagement coordination:
- Plan and organize HR events (e.g., Nationaler Zukunftstag, Welcome Days, learning sessions) including scheduling, communications, logistics, and vendor coordination

HR administration and records management:
- Coordinate end-to -end HR document management (scan, e‑file, archive) for employees’ electronic files

Requirements:

HR-Assistant diploma
HR-Fachfrau/HR-Fachmann (eidg. Fachausweis) is a strong advantage for this role
2-4 years of experience in a comparable HR support role, ideally within the financial industry
Comfortable collaborating with senior stakeholders
Very good German and English skills (minimum C1 level) required. French proficiency and additional languages are a strong advantage
Strong IT user skills; confident working with HR systems and MS Office/Google Workspace
High level of independence, responsibility, and reliability; diligent and detail oriented
Excellent organizational and time-management skills; able to prioritize and manage multiple tasks and deadlines

Start: asap

Location: Zurich / Due to the responsibilities in this role, working from home is not available; position is fully on-site

Please note that we only accept direct applications submitted through our online tool. Applications via email or through recruitment agencies cannot be considered. We look forward to receiving your complete application: CV, motivation letter, diplomas, relevant certificates/references, including your earliest start date and salary expectations

Apply now and become part of our UBP journey!

Candidati adesso

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